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What are the printing specifications?


If you are supplying your own InDesign file or a press-ready PDF, please first know which size calendar you are printing, and also what quantity. Below are the details on how to setup your file:


  • (if PDF) One complete 14-page file in PDF version 4.0 (preferably not higher) or CS3, CS4, or CS5 setup as shown below.
  • 11” (w) x 17” (h) page size for our SuperValue size calendars.
  • 12” (w) x 23-3/4” (h) page size for our 12” x 12” calendars. (12” x 24” is okay as well if you’d like, but we’ve found that it doesn’t fit into envelopes very well and people prefer the slightly smaller size).
  • 1/4 inch bleeds on each size (i.e., all images, colors, etc extend beyond the border above by 1/4”)
  • crops and bleed marks turned ON (PDF only).
  • Images should be 300 dpi native for calendars printing 1000 units and above. (Min. is 240 dpi). For calendars under 1000 units, ideal resolution is 200 dpi, with a minimum of 150 dpi.
  • If InDesign file, images must be linked and linked files need to be supplied.
  • Page order: start with both covers (front cover on bottom half of page “right side up” with back cover on top of page “upside down” as noted below); then begin with inside front cover; then consecutive pages.
  • File should be 14 spreads (12 month spreads plus a cover spread plus an extra spread).
  • Images should be in CMYK color. RGB images are acceptable, but color may shift.
  • Any “effects” (such as InDesign shadows) must be created in the same color space as images.
  • Pages must be 2-up:
    • cover as front page on bottom, backpage on top and upside down.
    • interior pages must be as 2-page spreads, such as January picture on top and January dates on bottom (much as a normal calendar).
  • Calendar cannot have critical registration or color in the crossover area (within 1/4 inch of 8.5 inches down from top of page). In other words, avoid the place where the two pages meet in the middle of a spread.
  • Allow room for the drill-hole (centered on page, 1/4” wide, needs 3/4” from the page edge)
  • Must leave room 3/8 inch from each side for trim… images can bleed, but no text or live material within 3/8 inch from page edge.
  • If PDF: All fonts need to be embedded. Embedding the complete font is preferable to embedding subsets. If InDesign, OpenType or other Apple compatible fonts must be supplied.
  • Files can’t be password protected to prevent printing or editing.


We’re happy to help you through the process … just let us know what you need, feel free to send us test files, and we’ll do our best to make it easy for you. (Or better yet … just let us know and we’ll design and layout the entire calendar for you … it’s our speciality!)

Last updated on October 12, 2010 by The 28 Page Agency